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Corporate Contributor Policies - Emails

Content of emails should be quality information that educates members about developments in the field for which the company is affiliated. Corporate Contributor emails will be distributed by ASPR to its membership.

Ability to send broadcast emails to the ASPR membership is not available to exhibitors or other advertisers. No more than one email may be sent every calendar month.

  • Strategic Partner Level: 6 times per year
  • Gold level: 3 times per year
  • Silver Level: 2 times per year

All content is subject to review by ASPR staff and its board of directors. ASPR reserves the right to reject an email for any reason. Content that is likely to be rejected includes job postings, discounts not offered through ASPR’s Vendor Discount Program, and anything deemed to be inflammatory. This is not an exhaustive list.

Emails will be sent on business days only. Emails will not be sent on U.S. holidays. This includes: New Year’s Day, Martin Luther King, Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving (and the following Friday), Christmas Eve, and Christmas Day.

Email Specifications

Emails will be branded with the ASPR banner at the top and bottom of the email and will run with the header and addressed from "ASPR Corporate Contributor.” Thus, the messages will be easily recognizable as being from ASPR and not simply spam. It is the responsibility of ASPR staff to ensure that you also receive a copy of the email that is sent when requested.

The copy must be supplied by the contributor 2 weeks before broadcast date. It is the responsibility of ASPR staff to (a) insert, format and edit supplied copy, and (b) submit the email for review not less than one (1) business day before the email is scheduled to be sent. Email content between the header and footer will be formatted in conjunction with the style and branding of ASPR unless otherwise requested and approved. Photos and a logo may be included. Photos must be no wider than 600 pixels. No combination of photos can be wider than the banner at the top, which is 600 pixels (i.e. If a logo is 200 pixels wide and the contributor requests to have a photo next to the logo, the maximum width of that photo is 400 pixels for a TOTAL width of 600).

Email tracking links are at the discretion of the contributor. All tracking links must be included when the content is submitted.

Unacceptable submission formats

ASPR will not accept PDF, Publisher files, pre-formatted HTML files that are embedded in the sent email, spreadsheets, items sent with any scripting other than HTML (i.e. Javascript, embedded video, SWF files, PHP). HTML files sent as attachments are acceptable.

Email reservation

Reservations may be submitted to Sue Yoemans at suey@aspr.org. You must receive a confirmation to be considered reserved for the requested dates. Dates may be requested for up to one calendar year in advance and may be reserved all at one time. All reservations are first come, first serve. Cancelations and rescheduling must occur no less than two weeks before the broadcast date. If content is not received at least two weeks before the scheduled broadcast date, the email will not be sent and cannot be rescheduled.

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