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2018 Annual Conference – Exhibitor and Sponsor Information
Annual Conference

Exhibit and sponsor online registrations will be taken starting Monday, October 16th at 12pm CT. We look forward to seeing you in Chicago!

Register Now

Lodging Information

The room block at the Sheraton Grand Chicago will open in March.

You will not be able to book a room in the ASPR block before this time.

Sheraton Grand Chicago
301 E North Water St., Chicago, IL 60611
Rate: $249.00 single/double
Cutoff date: April 2, 2018

Please note: Deposit will be required. Please remember to cancel all unnecessary rooms held by your company so ASPR hotel rooms do not go unused.


Planning Calendar

December 15
  • Registration for an exhibit island ends
  • Early bird exhibitor discount ends
  • Listing in the registration brochure as a conference sponsor
January 31
  • Buyers Guide/Ads Deadline for JASPR 
February 20
  • Ads and sponsorship listings to be included in the onsite program due
  • Exhibit booth assignments to be distributed
March 1
  • Last day to receive 50% refund if needing to cancel. No refunds after this date

March 30
  • Email Prize ($100 max value) for the ASPR Bingo mobile raffle to Bridget Fox

April 2
  • If rooms are still available, last day to reserve within the ASPR room block
  • Last chance to register for the 5K Run/Walk and secure a race shirt (onsite registrations are accepted but shirts are not guaranteed)

Exhibitor Schedule

Exhibit Hall Hours and Key Events:

 Sunday, April 22, 2018

9:00 a.m. – 3:00 p.m.
Exhibitor Move-in
1:00 – 1:30 p.m.
Mandatory Exhibitor Meeting

5:00 – 7:30 p.m.
Exhibit Hall Open

 

Monday, April 23, 2018

8:00 a.m. – 4:15 p.m.
Exhibit Hall Open

 

Tuesday, April 24, 2018

8:00 a.m. – 1:15 p.m.
Exhibit Hall Open
1:15 – 4:15 p.m.
Exhibit Hall Move Out (Exhibitors are required to remain set up until teardown time at 1:15 p.m. Exhibitors not found in compliance will be fined an Early Departure fee of $1,000.)

Exhibitor Space

8’x10’ Booths
Early Bird Rate: $2,500 by December 15
Regular Rate: $2,900

Corner (limited quantity)
Early Bird Rate: $3,000 by December 15
Regular Rate: $3,400
Corner booths are any booths in the exhibit hall made up of one booth with only one side touching another booth.

End Cap (limited quantity)
Early Bird Rate: $5,400 by December 15
Regular Rate: $6,000
End Caps are two booths placed together at the end of a row of booths with three sides of the booths open to aisles.

16’x20’ Islands (limited quantity)
$12,500

Notice: All exhibit fixtures, components and identification signs will be permitted to a maximum height of 8’.

Those wishing to purchase an island must commit to a sponsorship of no less than $10,000. Please contact Bridget Fox, CMP at bridgetf@aspr.org by December 15, 2017.

All payment must be received within 30 days to confirm sponsorship.

Written cancellation notice must be received via email (bridgetf@aspr.org) by February 20, 2018, to receive a 50% refund. No refunds will be given after this date.

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