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2017 Annual Conference – Exhibitor and Sponsor Information
Annual Conference

Join us as we kick off the 2017 ASPR Annual Conference in San Diego! ASPR’s annual conference offers one-of-a-kind networking opportunities, educational seminars and unique keynote sessions tailored exclusively for those in physician recruitment! Sold out last year 3 months after registration opened, this annual event provides organizations and individuals the unique opportunity to showcase their services to the largest audience of in-house physician recruitment professionals in the industry. With over 500 in-house physician recruitment professionals in attendance last year, ASPR is expecting to exceed those numbers in San Diego. Don’t miss the best opportunity for new business, new connections and new learning. Register today!


Exhibitor and Sponsor Registration is closed.

Lodging Information

Manchester Grand Hyatt San Diego
Rate: $279.00 single/double
Cutoff date: April 7, 2017
1 Market Place, San Diego, CA 92101
Phone: (888) 591-1234

The room block at this hotel will open in March. You will not be able to book your room in the ASPR block before this time.

Exhibitor Space

Cost: $2,500 by 1/13, $2,900 after 1/13

Exhibit Space Specifications:

All 8’ x 10’ booths include:

  • 3’ high side draping
  • 8’ back wall draping
  • One 6’ skirted table
  • Two side chairs
  • One wastebasket
  • A one-line sign showing exhibitor name & booth #

For 16’ x 20’ Islands: Cost: $11,000

Those wishing to purchase an island must commit to a sponsorship no less than $10,000. Please contact Bridget Fox at bridgetf@aspr.org by November 25, 2016.

An exhibitor service kit will be emailed to your designated company contact in advance of the meeting. Exhibit fee includes two tickets to both receptions on Sunday and Monday; continental breakfast, refreshments, and lunch for up to two exhibitors on Monday and Tuesday; a conference program booklet; and one (1) complimentary set of attendee mailing labels emailed to you as a PDF at the end of April. This list of mailing labels will include all attendees who are registered by April 7, 2017.

Registering Your Company Representatives

ASPR will request your company exhibit/sponsor representatives’ names in March. A form will be sent to your main exhibit contact to submit your representative names. Each booth includes exhibitor registration for two representatives. You may purchase up to two more registrations per booth. Additional representatives are $500 through April 7. After April 7, the price will increase to $550. The cost to register additional representatives onsite will be $575. No refunds will be provided for representative registrations. Representative registrations cover all three days of the exhibit hall. Switch-outs for single days, half days, or less time will not be allowed.

Drawing Options

ASPR Bingo Card Drawing

Attendees will receive a bingo card with a listing of all exhibitors and must obtain at least 30 signatures to be qualified for the drawing. Drawings will take place at the conclusion of the business meeting on Tuesday. Bingo Card Drawing items will be listed on onsite materials that are distributed to all attendees. If you wish to contribute an item for the bingo card drawing, you must be present to give away the prize on Tuesday afternoon. Please indicate your participation on the application form. Prizes may not exceed $100 in value. The $100 prize limit will be strictly enforced onsite. Prizes will be reviewed by ASPR staff prior to the giveaway. One prize drawing per company. The bingo drawing will take place at the Tuesday Business meeting at approximately 3:30 p.m.

Exhibitor Door Prize Drawing

Exhibitors have the option to give away a door prize at their booth. Door Prize Drawing items will not be listed in onsite materials. There will be a board in the exhibit hall during the last break on Tuesday for you to post your door prize winners’ names. Exhibitors are responsible for contacting the winners directly. ASPR is not responsible for any prizes that are won and not collected.

Use of ASPR Name or Logo

ASPR’s name, acronym and logo are proprietary marks and may not be used in advertising, signs or promotions in any media or product literature inside or outside of the exhibit hall, immediately before, during and after the Conference. ASPR Corporate Contributors are welcome and encouraged to use their particular logo following all rules of use in the Corporate Contributor program.

Exhibit Materials and Activity

ASPR reserves the right to prevent any Exhibitor from displaying beyond the bounds of the Exhibitor’s rented exhibit space and from displaying noisy electrical devices (ex. loud appliances, machines, games), smells/scents that are offensive or commonly cause allergic or physical reactions (ex. industrial smells, chemical smells, nail polish, cleaners), displays, fire hazards (ex. open flames, highly flammable fumes), costumed mascots, live animals or anything which may prove objectionable. All aisles must be kept clear of displays. Inventory must be discreetly stored within an Exhibitor’s booth space. The rights and privileges of an exhibitor shall not be infringed upon by any other exhibitors. Exhibitors are allowed to sponsor prize drawings within their exhibit space. Any limitations on registering for or accepting the prize must be prominently displayed in the exhibit space. The decision on appropriate conduct will be at the discretion of ASPR’s exhibit manager.

5K Run/Walk

Back by popular demand! This event will take place on the morning of Monday, May 1, 2017. Vendors are encouraged to sign up by Monday, April 17th and participate. Shirts will be included again this year!

Early Departure Penalty: $1,000

To enhance the experience of attendees in the exhibit hall, ASPR requires that all exhibit booths must remain fully set up and attended by a company representative until the specified tear-down time. To assist in enforcing this policy, ASPR has instituted an early departure fee of $1,000 that will be assessed to any company that begins to dismantle its booth or leaves its booth prematurely unattended before the official tear down time denoted in the onsite exhibitor packet. Payment of this fee will be required before the company is allowed to register for a booth space at the following annual conference and the company will be placed at the bottom of the list for booth assignments at the next annual conference. ASPR is dedicated to making our attendee and exhibitor experience enjoyable and educational at all times. Thank you for your continued support and cooperation on this matter.

Cancellation Policy

Written cancellation notice must be received via fax, mail, or email by February 27, 2017, to receive a 50% refund. No refunds will be given after this date. If ASPR cannot hold the conference due to acts of God, war, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilitating other emergencies making it inadvisable, ASPR Enforced Exhibiting Policies illegal, or impossible to provide the facilities or to hold the meeting, each prepaid registrant/exhibitor will receive a copy of conference handouts and any other materials that would have been distributed. Fixed conference expenses will be paid from the preregistration funds. Remaining funds will be refunded to pre-registrants/exhibitors. ASPR is not responsible for any other costs incurred by pre-registrants/exhibitors in connection with the conference.

Photo Consent 

As part of the ASPR Annual Conference, you may be photographed or you may be recorded on audio and/or video. These items may be used in promoting future conferences or in other marketing related to ASPR. Your attendance at this event implies your consent to be photographed or recorded.

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