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2018 Annual Conference – Exhibitor and Sponsor Information

Exhibitor/Sponsor registration for the 2019 Conference Opens October 2018

Lodging Information

Sheraton Grand Chicago 

301 E North Water St., Chicago, IL 60611
Rate: $249.00 single/double
Cutoff date: April 2, 2018

Please note: Deposit will be required. Please remember to cancel all unnecessary rooms held by your company so ASPR hotel rooms do not go unused.

Attendee List Scam Alert

A third-party B2B Contact List company called EventzUSA has made contact with ASPR attendees and exhibitors trying to get them to purchase ASPR Conference attendee lists through their service claiming there will not be a list sent to sponsors and exhibitors this year.

PLEASE NOTE: EventzUSA is not affiliated in any way with ASPR or the Sheraton Grand Chicago.

ASPR sent a full attendee list to all sponsors and exhibitors the week of April 2nd and this will also be included on the mobile app. Third-party companies, such as EventzUSA, sometimes promise attendee lists they do not actually have access to. There is the potential to be left without the list or receive a bad list and to lose money paid in advance if you purchase through them.

If you have purchased a list through this company, or have questions or concerns, contact ASPR’s Event Manager Bridget Fox, at 651-265-7855 or via email at

Planning Calendar

December 15 2017
  • Registration for an exhibit island ends
  • Early bird exhibitor discount ends
  • Listing in the registration brochure as a conference sponsor
January 31
  • Buyers Guide/Ads Deadline for JASPR 
February 20
  • Ads and sponsorship listings to be included in the onsite program due
  • Exhibit booth assignments to be distributed
March 1
  • Last day to receive 50% refund if needing to cancel. No refunds after this date

March 30
  • Email Prize ($100 max value) for the ASPR Bingo mobile raffle to Bridget Fox

April 2 2018
  • If rooms are still available, last day to reserve within the ASPR room block
  • Last chance to register for the 5K Run/Walk and secure a race shirt (onsite registrations are accepted but shirts are not guaranteed)

Exhibitor Schedule

Exhibit Hall Hours and Key Events:

 Sunday, April 22, 2018

9:00 a.m. – 3:00 p.m.
Exhibitor Move-in
1:00 – 1:30 p.m.
Mandatory Exhibitor Meeting

5:00 – 7:30 p.m.
Exhibit Hall Open


Monday, April 23, 2018

8:00 a.m. – 4:15 p.m.
Exhibit Hall Open


Tuesday, April 24, 2018

8:00 a.m. – 1:15 p.m.
Exhibit Hall Open
1:15 – 4:15 p.m.
Exhibit Hall Move Out (Exhibitors are required to remain set up until teardown time at 1:15 p.m. Exhibitors not found in compliance will be fined an Early Departure fee of $1,000.)

Exhibitor Space

8’x10’ Booths
Early Bird Rate: $2,500 by December 15
Regular Rate: $2,900

Corner (limited quantity)
Early Bird Rate: $3,000 by December 15
Regular Rate: $3,400
Corner booths are any booths in the exhibit hall made up of one booth with only one side touching another booth.

End Cap (limited quantity)
Early Bird Rate: $5,400 by December 15
Regular Rate: $6,000
End Caps are two booths placed together at the end of a row of booths with three sides of the booths open to aisles.

16’x20’ Islands (limited quantity)

Notice: All exhibit fixtures, components and identification signs will be permitted to a maximum height of 8’.

Those wishing to purchase an island must commit to a sponsorship of no less than $10,000. Please contact Bridget Fox, CMP at by December 15, 2017.

All payment must be received within 30 days to confirm sponsorship.

Written cancellation notice must be received via email ( by February 20, 2018, to receive a 50% refund on exhibit booths. No refunds will be given after this date for exhibit booths.
All sponsorships are nonrefundable.

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